Leukemia & Lymphoma Society

Bilingual Administrative Assistant (TEMP)

US-TX-Houston
Job ID
2017-3089
# of Openings
1
Category
Administrative/Clerical
FLSA Status
Non-Exempt
Type
Temporary Employee

Boiler

How many people can answer the question, "What do you do for a living?" with the answer, "I help find cures for cancer." At LLS, employees take our mission seriously. Whether you work in one of our chapters, are an accountant at the national office or a specialist in our Information Resource Center, you work each day on making our mission a reality: Cure leukemia, lymphoma, Hodgkin's disease and myeloma, and improve the quality of life of patients and their families.
Join us and give new meaning to the word, "job."

Overview

Provides Patient Access Manager support with the LLS Hurricane Relief Program

Provides administrative support for senior management and

department staff as required.  Creates, processes and proofreads
various reports and correspondences, answer phones, schedules
calendar meetings, makes travel arrangements, handles mail and
faxes, and maintains files/records for the department. 

 

Reports to: SVP or assigned staff

Supervises: NA

Additional Position Information

Individual will be assisting the Patient Access Manager with the LLS Hurricane Relief Program.
Bilingual Candidate Required.

Responsibilities

  • Provides administrative support to the department including word processing, excel and reports.
  • Administers select on-going programs and/or special projects as assigned by the department.
  • Maintains assigned department and program records, files and databases.
  • Coordinates department reports and presentations as needed.
  • Answer phone, respond to inquiries, route calls and take detailed messages.
  • Facilitate and coordinate meetings including conference room, catering, audio/video requirements.
  • Processes expense reports and liaison with other departments
  • Maintains department calendar
  • Coordinate domestic travel arrangements for staff including hotel and ground transportation.
  • Meets and greets visitors as necessary.
  • Review and prioritize departmental mail, faxes, copies and coordinate overnight package services
  • Maintain a working knowledge of the LLS mission and programs to promote the field and campaign fundraising initiatives.
  • Perform other related duties as assigned.

Qualifications

Education & Experience Requirements: 

  • High School diploma, College degree preferred
  • 1-2 years administrative experience 
  • Bilingual

Position Requirements: 

  • Proficient in Microsoft Office Suite including email, calendar and contacts
  • Sensitivity to confidential matters is required
  • Excellent communication and interpersonal skills including verbal and written
  • Ability to work well with all levels of staff, management, vendor, BOD etc
  • Detail-oriented with good organizational skills
  • Knowledge of standard business machines and computer software
  • Professional with sound judgment

Physical Demands & Work Environment:

  • Physical demands are minimal and typical of similar jobs in comparable organizations
  • Work environment is representative and typical of similar jobs in comparable organizations

 

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of employees. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Leukemia & Lymphoma Society (LLS) does not accept resumes from third party recruitment/search firms. Please do not forward resumes to LLS employees or any company locations or email addresses. LLS is not responsible for any fees related to resumes not solicited by LLS Recruiting. The Leukemia & Lymphoma Society (LLS) is an Equal Opportunity Employer.

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